Purchasing's Pay Points screen is intended for builders who use lump sum databases for trade-specific cost codes. After completing the area setup and phase setup, as well as ensuring the proper fields are filled out in the Purchasing Activities screen, it is recommended to set up the pay points for cost codes. It is necessary to set up pay points before entering supplier bids in the Supplier Contracts screen.
Each cost code is divided into a variable number of pay points that determine the percentage of the total bid paid to the supplier as each pay point is completed on each lot.
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Pay points are synonymous with purchasing activities and items. Each pay point is linked (in a 1:1 ratio) to a model/option-specific item based on its purchasing activity assignment in the replicated Sage Timberline® Estimating database. |
The Pay Points screen allows users to assign purchasing activities as pay points for cost codes that are imported from Sage Timberline's® Job Cost module. The list of purchasing activities in this screen allows mapping against cost codes. For example, stucco can be assigned 5 pay points such as lath (30%), plaster (20%), brown (30%), color coat (10%) and retention (10%).
In this screen, area-specific percentages can be assigned to pay points.
Each pay point in this screen contains a sequence, description and percentage.
The sequence is initially determined from the release code and purchasing activity description of the purchasing activity record.
The total percentage for all pay points assigned to a cost code must equal 100%. By default, all pay points are assigned to 0%. If pay points remain at 0%, they will not transfer to the Issue Budgets and Issue Purchase Orders screens.
From the Purchasing menu, selectPay Points.
Cost codes imported from Sage Timberline's® Job Cost module appear on the left of the Pay Points screen, and display as yellow folders.
Areas appear as the second-level nodes represented by a globe and allow users to change pay points for each area.
Pay points appear as the third-level nodes and display as yellow-lined paper. A purchasing activity can only be assigned to one cost code.
If a cost code containing pay points is deleted while importing cost codes from Sage Timberline® Job Cost, any pay points assigned to that cost code will be deleted and the associated purchasing activities will be available for reassignment to another cost code.
How to Map JC Job Number Sections
How to Assign, Edit and Delete Pay Points
Models/Options by Community Screen
How to Issue Budgets by Cost Code
Send Budgets to Job Cost by Phase
How to Issue Purchase Orders by Cost Code
Send Purchase Orders to Job Cost
Approve Purchase Orders by Supplier or Contract