Refresh Costs

The effective cost in the Effective Date for Cost Lookup fields will be updated for the purchasing activities and related items within the budget and the purchase orders if the Refresh Costs process is run. This process re-costs each selected item in the job using the Purchasing costs for the assigned supplier in the assigned area, provided the costs have NOT been defined as lump sum or use estimate within the budget or purchase orders. If the user makes any manual cost changes within the budget or purchase orders, the Refresh Costs process overwrites the manual changes with the current database costs.

To refresh costs in the Issue Budgets or Issue Purchase Orders screens:

Expand the Estimate tree on the left side of the screen.
Click the checkbox next to any level node in the Estimate tree.
To refresh costs in the entire budget or all purchase orders, click the checkbox next to the Estimate node.
To refresh costs for all items in an activity, click the activity's checkbox.
To refresh costs for a specific item, click the item's checkbox.
Click the Refresh Costs icon in the screen's toolbar.
- Or, right-click the node and choose Refresh Costs from the pop-up menu.

The Refresh Costs Options dialog screen appears.

Effective Date for Cost Lookup

The effective date is always set to the current date by default. The cost lookup date can be a date in the past or a future date.

Click the drop-down arrow in the Effective Date field to display the calendar, and select the cost lookup date.

Action if no Cost Found

The lookup cost function will NOT refresh items that are marked as lump sum oruse estimate.

Select one of the three available options to substitute as the cost.
The last entry for the No Cost Option is remembered as the default setting for each workstation.
Click OK to continue the refresh costs process.

Use Estimate Unit Cost

The estimate unit cost replaces the cost for items marked as lump sum oruse estimate.
The warning message appears, stating "No Cost - Using Estimate Unit Cost."
The cost used is the original cost imported from the estimate.

Use Existing Unit Cost

The existing unit cost replaces the cost for items marked as lump sum oruse estimate.
The warning message appears, stating "No Cost - Using Existing Unit Cost."
The existing unit cost is the existing cost on the item.

Set Unit Cost to Zero

The unit cost resets to zero for items marked as lump sum oruse estimate.
The Warning Message appears, stating "No Cost - Using Zero Unit Cost."
This setting also generates the "Zero Cost Not Allowed Error" message, preventing the user from issuing purchase orders or budgets until a correct cost is entered.
The unit cost of the item is set to zero.

Note

For more information on the cost lookup hierarchy within WMS, click here.

Select Variance Job Cost Category for Reissued Items

If a cost difference exists between the issued budgets and any new cost assigned to an item during the current session, it is required that the cost difference is tracked as a variance and a variance category has to be selected before the item can be issued.

Select the variance category from the drop-down menu.
If applicable, an existing variance category can be overwritten by checking the box.
Click OK when finished.